- The following is content from the press release -
(headquartered in Chiyoda-ku, Tokyo; Yasue Liang, President; hereinafter "FORCE-S") has introduced its eformsign electronic contracting service to Pokapoka Nursery Coop Takakura (located in Hachioji City, Tokyo), a childcare facility.
Hachioji, Tokyo, Aug. 9, 2023 - eformsign, an electronic contracting service that supports the operational efficiency of daycare centers, has been introduced at Poka Poka Nursery School and is now newly operational. As an example of how the business processes of a daycare center have been streamlined, we would like to introduce the case study of its introduction.
Background of Introduction
Poka Poka Nursery had been troubled with how to store documents that needed to be kept for a long period of time using paper forms and the large number of documents to be provided in one contract. In addition, during regular audits, it was necessary to search for and prepare necessary documents from a large number of files, causing an increased burden on the nursery staff.
In searching for a solution to these problems, the company learned of the existence of electronic contracting services and decided to implement eformsign due to its cost and functionality.
Target Forms
- Documents to be filled out by parents/guardians
Application Form for Admission
Agreement for use of sick child care
Temporary Childcare Service Form
Initial registration form for sick children
Food Allergy Checklist
(lessening the significance or value of the previous word) the likes of
Five advantages of eformsign
Poka Poka Nursery has been using paper forms to fill in and manage each form, but by digitizing the forms with "eformsign", the problems of storage space and cost of paper forms, which had been a problem, have been solved,
Parents can now be asked to fill out the form in a single transmission, without the need to mail or hand-deliver the form to the parents. In addition, improved searchability means that the necessary documents are now readily available for periodic audits.
In addition, eformsign's useful features have created the following benefits
- Reflects previous entries:. As the children's allergies change (increase or decrease) with their growth, the food allergy checklist needs to be updated sequentially. Since the previously entered information is automatically entered, the input only requires updating the existing information, saving time.
- Face-to-face contracting is also available. eformsign also supports in-person contracting. Regardless of whether parents visit the park or contract at a distance, eformsign can now be used for electronic contracting regardless of location.
- Efficient information sharing:. Documents prepared by staff members can now be viewed by other staff members, facilitating information sharing.
- Detailed authorization functions:. eformsign allows detailed permission settings for each user. While restricting information viewing among individual preschools to protect privacy, the representative administrator could create a new system for preschool management by managing multiple facility accounts at the same time.
- Price plans tailored to your usage:. While most subscription plans require a fixed monthly fee, which means that the same amount of money is charged even in months of low usage, eformsign's chargeable plans allow you to purchase only what you need, so you can use the service for a minimal fee and not be automatically charged for the service. You can also use our chargeable plans for a fixed monthly fee.
Not only have these benefits improved the work environment, but the parents have also highly praised the improved service, as they are now able to spend the time they have gained from the improved operations on the daycare children.
Future Outlook
By introducing eformsign, Poka Poka Nursery School was able to not only improve the efficiency of its childcare operations but also reduce costs by going paperless. This is a problem that not only Poka Poka Nursery School but also other childcare facilities are facing.
In the future, eformsign will strive to further improve its services so that DX will permeate the entire nursery industry and help improve the quality of childcare services.
About Us
Company name : Japan Forsyth Co.
Location : Kasumigaseki Building 5F, 3-2-5 Kasumigaseki, Chiyoda-ku, Tokyo
Establishment : July 8, 2014
Business : Development, supply, and consulting of electronic ledger sheet development tools
Corporate website: https://www.forcs.com/jp/
Inquiries: 03-5251-8205
Contact person: Kimura
